UNDERRATED EVENT PLANNING DECISION: CHOOSING AN IDEAL VENUE

Choosing the ideal venue for a corporate event is an underrated decision that can significantly influence the success of the event. To ensure a seamless experience for both organizers and attendees, several considerations must be taken into account. Here are 3 tips to consider when choosing a venue for your next corporate event:

TIP #1: ALIGNING THE VENUE WITH SPECIFIC EVENT GOALS

Event objectives range from professional networking and team-building to hosting a fundraising gala or a multi-day conference. The ideal venue should complement and enhance the purpose of the gathering, rather than complicate or detract from it. A casual outdoor setting may be perfect for team-building activities, while a formal conference center might be a better fit for a seminar or lecture series. Some venues offer unique theming and ambiance while others offer professional conveniences. Being clear on the event’s goals and objectives will help pave the way for finding the ideal venue.

TIP #2: UNDERSTANDING THE NUMBER OF ATTENDEES

The chosen venue must comfortably accommodate all guests to ensure a conducive environment for the event’s objectives, from presentation-style learning and breakout workshops to board meetings and happy hours. The layout and seating arrangements should be examined to guarantee everyone has an optimal view and can actively participate in the event. Just because a space *can* seat a certain number of guests, doesn’t mean the space will support the ideal seating arrangement for the type of hosted event.

TIP #3: ACCESSIBILITY

One of the main factors for any guest deciding whether or not to attend an event is ease of access. Factoring in the distance attendees will have to travel, including the distance from major interstates and airports, is a must. Parking and onsite transportation logistics should not be overlooked either. Assess the availability of parking space, particularly for larger events, and consider whether valet services are offered, need to be contracted, or if additional transportation, such as trolleys, buses, or vans need to be arranged. In addition, the venue should be easily accessible to all attendees, irrespective of mobility challenges. Check for wheelchair ramps, elevators, and other accessibility features to ensure that every guest can participate comfortably. Sometimes one of the biggest “wow factors” you can provide attendees is the ease of accessibility for participation in your event.

Are you planning a corporate event in the next 12-18 months? Contact us today to learn more about how we can create your customized celebration, starting with finding the ideal venue.